How to Track a Deal to Closure in Sales CRM
Being a Sales Professional, when you are involved with multiple B2B sales deals, the only way you can taken them to closure is by regular and effective tracking. Most of the people start with tracking it within an excel workbook. But soon they realize they cannot make out anything of that data or are unable to find any relationship between multiple data sources and tables pilling up in so many excel based tracker files. 
Moreover the time taken to do data entry of all those deal history eats up more than 3-4 hrs of your productive work hours per day. What an ultimate way to dissipate your precious time! Isn't it?


In this post, Let us learn how to track a deal in ToolsOnCloud Sales CRM.


Steps to Add Deals in ToolsonCloud CRM:
  • Login to ToolsonCloud Sales CRM.
  • Click on "Deals" link in the navbar and navigate to Deals Management Page.
  • Deals Management page is the page which gives an overview of all the active deals which are open and needs some action in near future to help close that deal.
  • Click on "Add Deal", a dialog box shall open.
  • In "Add Deal" dialog box, Enter the basic mandatory information of a deal like 
    1. Deal name, 
    2. Organization or the Client Company associated with the deal, 
    3. Name of Client Point of Contact for this deal,
    4. The current stage of the deal like New, Contacted, Presentation, Negotiation to Won/Lost. You can also customize the stages in CRM Settings,
    5. Estimated Value of the Deal (a Rough estimate can also be given if unknown),  
    6. Expected date when you plan to close the deal.
  • Once you click on "add", a deal record shall be created. You can repeat the steps for all your other deals as and when you get them in your pipeline.

How does it helps me in Deal Tracking & Opportunity Management?

  • You can get a view of all the active deals in various stages and view it visually to know where to act at that moment.
  • Getting a Sales done is all about building an Opportunity pipeline and following up with the clients for closure by helping them clarify their doubts or solve their challenging problems or situations  at various stages and take it to Closure.
  • With you having a visual view of how your pipeline looks, you shall understand whether you need to put effort towards building your pipeline or need to spend some time on the the so many deals which are getting stuck in negotiation stage of the sales pipeline or if you need some more efforts on the multiple deals lying idle since you missed to follow up after the first contact you made.
  • Better visibility on the Deal Value shall give you the insights to take call on which opportunity should be taken on higher priority than the one with lesser Deal value based on the way you operate your business. It differs from the way businesses operate, Some prefer to try the hard but big deal value opportunity, while some prefer trying to grab the low hanging fruits with low deal value first, so that the risk remains low since you iteratively get the revenues confirmed in small small deals.
  • With the Estimated Deal close date, you get the visibility on which opportunity is taking more time that expected and where the deal should be expected to be at this point of time if the expected date of closure is within 1 week. Time is money, if you don't close the deal on time, some other vendor shall close the same deal and you shall lose it. Hence this shall keep your team informed on the expected timelines.

Hope you found this post useful, do comment below and let us know.

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